Identifying Opportunities and Risks in International Markets

Representation of Interests Abroad

At Business Meetings

Managing relationships with foreign partners is a critical element…

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At Events

In the context of globalization and cultural differences, effective negotiations become a decisive success factor…

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During Audits and Inspections

The mediation service in international partnerships acts as your personal “on-site diplomat”…

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At Purchases and Auctions

In the era of digitalized business processes, personal meetings with clients and partners remain indispensable…

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Service Advantages

01

Flexible Adaptation

In the context of economic blockades and sanctions, adaptation to your requirements can be especially valuable

02

Confidentiality

Signing a non-disclosure agreement

03

Cost Reduction

No need to pay additional staff for conducting events or evaluating partners

04

Meeting Deadlines

Lack of corporate bureaucracy ensures precise adherence to deadlines

05

Efficiency

Focus on specific tasks ensures a high level of detail and quality of work

06

Relevant Report

Detailed report on the work performed with an emphasis on aspects that are important to you

Process Roadmap

01

Preliminary Stage

03

Implementation Stage

02

Planning Stage

04

Final Stage

01

Preliminary Stage

02

Planning Stage

03

Implementation Stage

04

Final Stage

Pricing

Find out How Your Project Costs are Formed

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Contact the Team

Contacts

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    Our team may be in different time zones, so don’t hesitate to write to us. We will respond as soon as possible.
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    Stage 4. Project Completion and Further Interaction

    • Step 8. Finalization: We complete all work, prepare a report, and create visual materials (photos, videos, presentations) – all according to your requirements.

    • Step 9. Results delivery and payment: You receive the final product – reports, collected data, contacts. Final payment is made: payment of the remaining service cost and return of unspent funds (if any).

    • Step 10. Feedback: We value your opinion! Your feedback helps us improve.

    • Step 11. Post-project support: We are ready to provide you with further support upon your request.

    Stage 3. Project Implementation

    • Step 6. Work commencement: We begin the task, strictly adhering to the approved plan.

    • Step 7. Progress updates: We provide you with regular reports on the work done. If necessary, we adjust the plan and agree on additional expenses. You make the next payment – 50% of the service cost (depending on the stage of work).

    Stage 2. Planning and Approval

    • Step 3. Preliminary plan development: We analyze the task and propose several solution options considering deadlines, budget, and specifics.

    • Step 4. Plan approval: We discuss each stage with you in detail, answer all questions, and make necessary adjustments. After agreeing on all details, we sign the contract.

    • Step 5. Preparation for implementation: We handle all organizational issues: visas, tickets, accommodation, bookings – and provide you with the final plan. You make a prepayment – 100% of travel expenses and 50% of the service cost.

    Stage 1. Confidentiality and Goal Setting

    • Step 1. Non-disclosure agreement (NDA): We guarantee complete confidentiality of your information. Signing the NDA is available upon your request.

    • Step 2. Consultation: We carefully listen to your tasks, goals, and expectations for the solution.

    At Purchases and Auctions

    When is it relevant to represent your interests abroad?

    You need a representative at auctions and purchases if you:

    • Are focused on a specific purchase but do not have time to prepare for the event;
    • Do not want to travel to another country;
    • Cannot take time off from current affairs or leave your family;
    • Have been denied a visa, and the event is approaching;
    • Do not want to delve into the complexities of international purchases and auctions;
    • Want to check the supplier and seller but do not plan to leave the country;
    • Are on vacation and temporarily unable to act independently.

    Powers of Your Representative

    The representative can verify the presence and authenticity of product documents, agree on delivery terms and timelines, be present at testing and debugging, negotiate for samples, etc. With power of attorney, their powers are limited to actions necessary to achieve the set goal, from submitting an offer to signing a contract. They work both as someone who provides goods for trade and on behalf of the buyer.

    What do you get as a result?

    Upon completion of purchases and auctions, you receive a detailed report, a supply contract, and a clear plan for its implementation. If you are a customer, the result will be the acquisition of services or goods, and if you are a seller, the sale of your products or the formal documentation of a tender for providing services.

    Advantages of TrekTender

    The agent works under power of attorney and bears personal responsibility, acting on your behalf. The main principles implemented for each request are:

    • Absolute confidentiality of data and the fact of providing representative services.
    • Flexible solutions — any business tasks are performed.
    • You have access to purchases and auctions anywhere in the world without the need for a personal visit.
    • Maximum transparency — you are aware of all the details of the business trip and the completion of tasks.

    Delegate with peace of mind: at TrekTender, your interests and comfort are paramount.

    At Events

    When is it relevant to represent your interests abroad?

    Instead of traveling personally, TrekTender clients prefer representation at events abroad in the following cases:

    • Lack of time to travel and participate, especially when the event lasts several days.
    • The event coincides with the client’s vacation.
    • Desire to save money — participating in an international event can require significant financial resources, while using a representative considerably reduces costs.
    • Visa difficulties — last-minute denial, insufficient time to process a new document.
    • Language and cultural barriers hindering interaction with other participants and partners.
    • Reluctance to leave their country.
    • Inability to leave current business activities or family.
    • Desire to receive maximum protection of interests from a professional who considers all nuances, etc.

    Powers of Your Representative

    The specialist acts on your behalf and participates in events such as:

    • Presentations;
    • Product and service demonstrations;
    • Launch events;
    • Showcases;
    • Exhibitions, shows;
    • Festivals;
    • Conferences, etc.

    The range of powers can vary significantly depending on the goals, tasks, and type of event. Primarily, your representative abroad performs the following work:

    • Planning, organizing, and coordinating the event.
    • Finding clients and potential business partners.
    • Conducting negotiations.
    • Supporting marketing efforts to promote the brand and products.
    • Signing contracts with power of attorney.
    • Preparing a report on the results of the event.
    • Organizing support, including legal.

    What do you get as a result?

    The main thing you receive is representation at the event without personal attendance. The specialist will prepare a photo and video report, take care of establishing new partnerships and finding clients. Such a business trip helps solve business tasks, strengthens the marketing campaign, and protects your interests. You will be kept informed about everything that happened at the event and will be able to review the materials in a comfortable setting.

    Advantages of TrekTender

    The representative abroad operates with maximum transparency — every stage is reflected in the report. Complete confidentiality is guaranteed. The niche is unique, and the TrekTender expert ensures a highly flexible and comprehensive approach to each new task in any country.

    At Audits and Inspections

    When is it relevant to represent your interests abroad?

    Representative services abroad are relevant in such cases:

    • Lack of a visa for travel to another country.
    • Lack of time and resources for a physical trip.
    • Difficulties overcoming language and cultural barriers.
    • You simply do not want to go, and the inspection site is far away.
    • You are occupied with other business duties or have personal restrictions.
    • You do not want to deal with organizing flights, accommodation, and meals.
    • You are on vacation at the time of the inspection.
    • You seek personal safety in the context of global changes and pandemics and prefer not to travel.
    This is far from a complete list of reasons to seek the services of a TrekTender expert as a representative abroad.

    Powers of Your Representative

    A TrekTender expert, as your trusted agent, attends inspections and certifications. They ensure that rules and procedures, international legislation, and your interests are observed. Depending on the purpose, the representative’s powers include:

    • Preparing and providing the necessary information and documents.
    • Communicating with auditors, inspectors, or regulatory bodies on behalf of the client.
    • Protecting the client’s interests and resolving disputes.
    • Monitoring compliance with laws and regulatory requirements.
    • Providing consultations and recommendations on procedures and standards.
    • Ensuring adherence to inspection procedures.

    What do you get as a result?

    The client receives official reports and documents on the results of the inspection, information on compliance with standards and laws, or documented violations of non-compliance. The TrekTender expert will protect your interests and provide support in resolving conflict situations and disputes during inspections. Upon request, recommendations for improving the activities of the enterprise or other client business abroad in accordance with local, updated standards and laws are prepared.

    Advantages of TrekTender

    A representative abroad at audits and inspections does everything to protect your interests. The work is carried out confidentially: neither competitors nor government bodies will know that a trusted agent acted on your behalf. All actions are performed according to pre-agreed requirements, absolutely transparently, and are reflected in reports. The service is available anywhere in the world with maximum personalization to your request.

    At Business Meetings

    When is it relevant to represent your interests abroad?

    You need a representative for your interests at business meetings when, for some reason, you cannot attend in person:

    • You do not have a visa to enter the country where your partners are located.
    • You are on vacation at the same time the meeting is scheduled.
    • You do not wish to travel to another country.
    • You cannot leave the management of your business or family.
    • You are not well-versed in the national specifics of the country and do not want to make a mistake.
    • Your competencies are insufficient for full-fledged negotiations.
    • It is difficult for you to remember and follow all the rules of organizing business meetings.
    • The meeting is scheduled for the coming days, and the processing of travel documents will take more time.
    You may be absent from an important meeting for various reasons, and a representative from TrekTender will effectively handle all the tasks you set at the business meeting in another country.

    Powers of Your Representative

    A TrekTender expert can be an observer, advisor, assistant, or representative who has power of attorney and can sign documents in various situations:

    • At contract signings.
    • At multilateral negotiations.
    • At meetings with consumers and clients.
    • At closed briefings and sessions.
    • At investment meetings and forums.
    • In advertising and marketing — at meetings with advertising and marketing agencies.
    • In real estate — at meetings with realtors, property viewings, and deal closings.

    The specialist’s powers are limited to actions necessary to complete the assigned task:

    • Analysis of the political situation in the country where you plan to enter the market.
    • Analysis of the context and disposition of negotiations, including cultural and ideological differences.
    • Development of recommendations for conducting negotiations.
    • Travel to another country to represent your interests directly at the business meeting.
    • Signing contracts and agreements according to a pre-agreed list of requirements and acceptable compromises.
    • Discussing current business problems and ways to solve them.
    • Discussing changes in your company’s foreign branch, etc.

    What do you get as a result?

    The result depends on the task and the ultimate goal. After the business meeting, you receive a supply agreement, a signed contract, a problem-solving project, a report on the proposals made, an independent audit of the investment project, etc. If desired, minutes of the meeting can be kept and delivered to you.

    Advantages of TrekTender

    The company operates in a unique niche and takes an individual approach to each client’s task. You receive a flexible solution anywhere in the world and a guarantee of complete confidentiality — government bodies of any country and competitors will not know that you delegated the business meeting to your representative.